CONTROL AREA REPORTING
WHY REPORTING
In a sustainability report, the organiser discloses its activities and services with regard to sustainability. This report is a central means of communication and can be prepared as a final report or an interim report. This reporting creates trust among stakeholders and strengthens the organiser's credibility.
Those who report transparently on their actions also create the conditions for continuously improving their sustainability achievements. This is because reporting makes it clear whether the measures taken have achieved the desired sustainability goals. As such, reporting enables a critical reflection of one's own actions.
THE FOCUS IS ON THE FOLLOWING TASKS
- ✔ Evaluation of the sustainability targets: Reporting enables a systematic review of the achievement of the sustainability targets set.
- ✔ Transparency and accountability: Reporting strengthens the transparency and accountability of the organisers to the stakeholders.
- ✔ Knowledge transfer: Analysing past sporting events provides insights for future events.
Checklist – Important steps
Important steps for reporting include:
Define the structure of the reporting framework, including the organisational and spatial boundaries (scope).
Note for beginners: To get started, define a simple reporting framework that only covers the most important areas. Use the results sheet of the planning tool for this, for example.
Select parameters to "measure" the degree of target achievement in the respective action areas. This can be quantitative data such as energy consumption or greenhouse gas emissions as well as qualitative information such as the focus of a particular measure. Use the indicator catalogue from the web portal for this.
Note for beginners: Select just a few indicators that are easy to measure. Qualitative indicators can be based on observations and feedback from participants on the sustainability of the event.
Compile the relevant data for analysis using the indicators (e.g. resource consumption, emissions, waste volumes and other relevant environmental impacts).
Note for beginners: Use simple tables or free software tools to collect and organise data. Ask for support from partners or local experts to collect data such as energy consumption or waste volumes.
Analyse the calculated data to understand the impact on the environment, society and the economy. Also check compliance with targets, benchmarks and legal requirements.
Note for beginners: Focus on the key results, e.g. whether savings have been achieved in resources. Compare the data with simple targets or the results of similar events to evaluate success.
Create a report to publicly communicate your sustainability achievements to stakeholders. The report can be addressed to internal decision-makers, external partners, customers, sponsors and the wider public.
Note for beginners: Create a short and clear report that summarises the most important results and successes. This can also be laid out on just one page to start with. Use social media or your website to share this information in a simple and visually appealing way.
Document and share lessons learned and experiences to continuously learn from your own sustainability efforts and improve future events.
Note for beginners: Record your experiences in the form of simple notes so that you can refer back to them at future events. Share these insights in networks or with partners to create more sustainable events together.
Further information on the timing of the respective steps and the frequency of implementation can be found in the planning tool.